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FREEDOM OF INFORMATION REQUEST REFERENCE NO: 570-2024
I write in connection with your request for information which was received on 17th June 2024 as follows:
Clarification - it would be acceptable to see how many were charged.
Please find the Warwickshire Police response set out below.
Response: Please be advised that not all of the requested information is centrally recorded and is therefore not held in a readily retrievable format. E-bike theft would be recorded under the offence of ‘Theft or Unauthorised Taking of a Pedal Cycle’; however, there is no specific identifier for ‘e-bike’ within the Crime Recording System, and no flag or marker to easily identify when this is relevant in relation to a crime. Keyword searches are not carried out routinely as they are not reliable, they will only bring back records where the chosen keyword(s) is present within the MO Description / Incident Summary of an investigation; these are limited free text fields and do not contain all information in relation to an investigation. In order to provide a response to the elements of the request relating to e-bikes, it would be necessary to review 546 offences of ‘Theft or Unauthorised Taking of a Pedal Cycle’ recorded during the stated period. At an estimate of 4 minutes per offence this would equate to 36 hours of work and would be above the amount to which we are legally required to respond ie, the work involved in locating, retrieving and recording the information requested for exceeds the cost threshold (£450), which equates to 18 hours work at a standard rate of £25 per hour, as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004.
In accordance with the Freedom of Information Act 2000, this letter acts as a Refusal Notice for this part of the request and, if one part of a request exceeds the fees limit, then S12 of the Act applies to the whole request.
In accordance with Section 16 of the Act, I have a duty to provide advice and assistance; however, due to the volume of records which would need to be individually reviewed, I am unable to suggest a way to reduce your request into one which could be managed within the fees limit.
However, although the limitations of a keyword search have been set out above, should you wish to resubmit a request asking for specific terms to be searched within the MO Description / Incident Summary fields, for example ‘e-bike’, then this could be undertaken; however, it must be understood that this would not necessarily provide an accurate response in relation to e-bike theft.
Further, I can advise that we would be able to retrieve the following information in relation to ‘Theft or Unauthorised Taking of a Pedal Cycle’:
Please note that this has already been provided in the fees calculation above and totalled 546 for the period.
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Please note that, with regard to offenders given a prison sentence, conviction data falls within the remit of, and is held by, HM Courts and you may wish to contact them in this regard.
Every effort has been made to ensure that the information provided is as accurate as possible.
Your attention is drawn to the below which details your right of complaint.
Should you have any further enquiries concerning this matter, please write or email the Freedom of Information Unit quoting the reference number above.
Yours sincerely
Freedom of Information Officer
Freedom of Information Unit
Warwickshire Police
PO Box 4
Leek Wootton
Warwickshire
CV35 7QB