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FREEDOM OF INFORMATION REQUEST REFERENCE NO: 417-2023
I write in connection with your request for information which was received on 17th April 2023 as follows:
Q1. When did you start to accept video evidence from members of the public to prosecute road traffic offences?
Q2. When did you provide an online service allowing members of the public to upload evidence.
Q3. For the last four years what was the amount of the reports per reporter road user type (eg. pedestrian, cyclist, motorcyclist, driver)
Q4. For the last four years what was the amount of the reports per reporter gender (or title if gender not recorded).
Q5. For the last four years what was the amount of reports resulting in warnings, conditional offers or prosecution.
Please find the Warwickshire Police response set out below.
Response: Under ‘Operation Snap’, members of the Public can submit video evidence showing potential moving traffic offences to the police via an online form.
Please be advised that for Operation Snap, information relating to reporter gender and reporter road user type, are not centrally recorded and therefore are not held in a readily retrievable format. Therefore, in order to determine a response for Q3 and Q4 of the request, it would be necessary to manually review each and every online submission for the requested period. The business area has advised that there have been 6,970 Operation Snap submissions from 2020 to date, and, at an estimate of 5 minutes per submission to review, this would equate to 580 hours of work to locate and retrieve the requested information. This would therefore exceed the amount to which we are legally required to respond, i.e., the cost of locating and retrieving the information exceeds the ‘appropriate level’ as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. For Police forces in the UK, the "appropriate limit" is considered to be up to 18 hours of work on one request.
In accordance with Section 12(1) of the Freedom of Information Act 2000, this letter is a Refusal Notice for this part of the request, and, if one part of a request exceeds the fees limit, then Section 12 of the Act applies to the whole request.
In accordance with Section 16 of the Act, I have a duty to provide advice and assistance in relation to refining your request; however, due to the volume of records which would need to be examined, I am unable to suggest a way to revise Q3 and Q4 of the request to enable management within the fees limit. Furthermore, in regard to Q5, I can also advise that in order to determine conditional offer and prosecution outcomes for all submissions that were not initially issued a warning letter or closed at the triage stage, it would be necessary to manually review each case on an individual basis. Therefore, due to the volume of records that would need to be reviewed, the work required to answer Q5 would also exceed the ‘appropriate level’ as stated in the Freedom of Information (Fees and Appropriate Limit) Regulations 2004. I can advise that it may be possible to provide information regarding the number of warning letters issued in relation to Operation Snap, should you wish to revise and resubmit your request.
As a gesture of goodwill, I have provided responses to Q1 and Q2 below. Please note that this data was located before it was realised that not all of the information could be retrieved within the fees limit and should not be taken as a precedent that additional information would be supplied outside of the time/fees legislation for any subsequent requests.
Q1 response: 2018
Q2 response: 2018
Please also see the below links to news articles relating to Operation Snap, which may also assist you.
How to upload dashcam footage straight to the police - CoventryLive (coventrytelegraph.net)
Every effort has been made to ensure that the information provided is as accurate as possible.
Your attention is drawn to the below which details your right of complaint.
Should you have any further enquiries concerning this matter, please write or email the Freedom of Information Unit quoting the reference number above.
Yours sincerely
Freedom of Information Officer
Freedom of Information Unit
Warwickshire Police
PO Box 4
Leek Wootton
Warwickshire
CV35 7QB