How to do business with us
Our objectives
This section provides potential suppliers with a better understanding of how we procure goods, services and works. Our Contracts and Procurement strategy is based on a number of key themes, we have produced a document which summarises our objectives and what this means for suppliers.
Please see the attachment below:
How to do business with us
Warwickshire Police has a set of thresholds in place which determines how we engage with suppliers. For lower value requirements with a total value of less than £5k it is possible to place an order directly with supplier (subject to any relevant vetting and supplier set up).
For purchases between £5k and £25K three quotes are required and for more complex or higher value requirements the Contracts and Procurement team may be involved.
Purchases above £25K must be made via the Contracts and Procurement team and we will run either a formal tender or further competition process.
As a public sector body, for anything above the applicable threshold as set out in the Public Contracts Regulations, we will run a formal advertised tender or further competition process.
Our tenders are advertised and managed via our e-tendering portal
You can also find details of advertised public sector tender opportunities on the Government website Contract Finder
We encourage competition and welcome bids from both new and existing suppliers. Warwickshire Police is committed to encouraging smaller, locally based suppliers to compete for business, and to support them in improving their ability to meet requirements. However we cannot positively discriminate in favour of smaller or local suppliers.
When we are ready to work with a supplier, we will issue a purchase order (PO). We operate a "no PO, no pay" policy. This means we cannot process an invoice without a valid PO number. As such Suppliers should not commence performance of services or supply of goods without an official PO number.
By default all our purchases are subject to our standard terms and conditions unless otherwise agreed with a supplier.