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This privacy notice is designed to advise you about how we may seek to collect and hold additional information about you in relation to the unprecedented challenges we are all facing during the Coronavirus pandemic (Covid-19).
We may seek to collect and process your personal data in response to the recent outbreak of Coronavirus, which is above and beyond what would ordinarily be collected from you, to ensure the safety and well-being of our officers, staff and the general public.
Such information will be limited to what is proportionate and necessary, taking into account of the latest guidance issued by the Government and health professionals, in order to manage and contain the virus.
Personal data is being collected to determine whether individuals have experienced or are experiencing Covid-19 symptoms or are in any of the high-risk categories which are most vulnerable to become infected and seriously ill.
The UK General Data Protection Regulation requires specific conditions to be met to ensure that the processing of personal data is lawful. These relevant conditions are below:
The processing of special categories of personal data, which includes data concerning a person’s health, are prohibited unless specific further conditions can be met. These further relevant conditions are below:
Whilst the provision of data cannot be mandated, you are strongly advised that it is in the best interests of all to provide this information to us so we are able to take relevant steps to keep you and others safe.
The information will be managed in a confidential manner. All information will be held securely and processed on a ‘need to know’ basis by only a limited number of people. If there is a need to disclose outside of this, the minimal amount of personal data will be used.
Where Covid-19 related information is to be used for general reporting or statistics, steps will be taken to anonymise the data and general numbers used.
We will only keep your information for as long as it is necessary, taking into account of Government advice and the on-going risk presented by Coronavirus.
Health information provided by you in relation to this outbreak of Coronavirus will not be used for any other purpose.
When the information is no longer needed for this purpose, it will be securely deleted.
If you would like to know more about your information rights or how to exercise them, view the full privacy notice.
If you require further information about how we process your personal data, you can email the Data Protection Officer.
See further advice and guidance from the ICO on this issue.