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Self Service E-Portal

How our New Self-Service vetting process will work

We are in the process of rolling out our new self-service process which will provide the following benefits:

  • An improved and updated system, more automated, thus reducing the administrative input allowing us more time to focus on applications
  • User friendly and self-service approach through the Core-Vet portal
  • More efficient service as the vetting processing time is reduced
  • Help us better manage the backlog and eliminate future backlogs
  • Provide an improved customer service and Service Level Agreements (SLAs).

If you have not already, you will receive an email from us by the end of August  with your login details and the 'user guide'. If you do not please get in touch. You can also find the 'user guide' pdf icon here [1Mb].

In summary the new process consists of the following:

  1. Your company electronically submits a vetting form for the applicant(s) via our vetting database
  2. Vetting form electronically received by the Vetting team
  3. Vetting checks and decision made - your company will be notified
  4. When clearance granted, applicant(s) has access to all UK police forces including Northern Ireland
  5. Annually the applicant to submit an 'annual review'. Applicant to notify the Vetting team of any changes whilst clearance held.

If you are the single point of contact for your company this will be the new steps you will follow for your applicant(s):

Step 1 - You will receive a login and link to our vetting database (Core-Vet).

Step 2 - Using the database you will register your applicant, they will then receive an automated link to access the relevant vetting form.

Step 3 - Once the applicant has completed and submitted the form it will be sent to the Vetting team. You will receive an automated notification to confirm this.

Step 4 - You can login to Core-Vet and see the process of your applicant(s). You will be able to see once an applicant(s) has received clearance.

Step 5 - The same process will be used for annual reviews and change of circumstances.

Each application will be considered on a case by case basis. Cautions, convictions and third party associations and failure to disclose information can influence clearance decisions.

The following factors are taken into consideration when we are vetting the applicant:

  • The nature and severity of the offence
  • The applicant's age at the time they committed the offence
  • The length of time since the offence was committed
  • Non-disclosure of any relevant information - this could lead to rejection
  • The risk an individual may pose to the organisation.